Confident with the new rules – we help you get it right
The principle of public access sets new requirements for how you receive, register and disclose records. FortDocs gives you a modern registry that gets most things right from the start, an AI assistant that helps you every day, and support that answers questions about your work.
How we help you get it right
New routines for official records are easier when you are not on your own. FortDocs combines a modern registry with help from both AI and people.
A modern registry
The information management plan is built in. Choose the record type, and confidentiality, retention and registration follow automatically – and you can always adjust them.
An AI assistant at your side
Ask questions right in FortDocs and get help with the next step, where you already are.
Support that knows your work
When you need to talk to a person, you reach our support directly. We help with questions about your work – not just the technology.
Workshop and onboarding
We help you with roles, routines and the information management plan – in a workshop on site or online, and with online onboarding when you start with FortDocs.
GAME
The Registrar – a week as a registrar
Decide what is an official record, assess confidentiality and disclose records in time. Every week brings new records – can you get through without criticism from the Parliamentary Ombudsman? The game is set in Sweden and follows Swedish law.
WORKSHOP
We map your organisation and get you started
Public access only works if everyone knows their role. We map your organisation, draw up an information management plan and make sure every role gets the right information – so the new questions can be handled without taking more time than necessary.
- A map of your units and roles
- An information management plan for your organisation
- The right information for each role – from whoever opens the post to the head teacher
- A walk-through of everyday work in the registry
One or two days · On site or online · For school providers, head teachers and administrators
BOOK A DEMO
See FortDocs in action
Book a demo and we will show how FortDocs works for your organisation – the registry, the archive and how you get started.
Call +46 8 525 009 03
Email [email protected]
The video series Allmän handling (in Swedish)
Short films explaining what an official record is, when it must be registered and how it is disclosed.
Public access applies to independent schools from 1 January 2027
From 1 January 2027 the public has the right to access official records held by independent preschools, schools and after-school centres. It applies to records received or drawn up from that day on. In 2027–2028 every school provider may use the relief rules, and from 2029 they apply only to smaller providers with at most 450 children and pupils (at most 100 children for a provider that runs only preschools). The right of access is the same for everyone: records must be possible to find, assessed for confidentiality and disclosed within a reasonable time.
FortDocs Registry is built so that you can get started in time – and never have to switch the day your organisation grows.
The whole information flow in one place
FortDocs covers the whole life cycle of digital information – from the moment a record comes in until it is disposed of or preserved for the future.
Registry – register cases and records as they come in, and disclose them quickly and correctly.
Collection – social media, web pages, video and podcasts are collected automatically in real time.
Archive – preserve for the long term under OAIS in archival formats, dispose with guidance and export to your own archive.
What FortDocs includes
Registry and case management
Register cases and records as they come in, with a classification structure that stands up to scrutiny.
E-archive under OAIS
Preserve information for the long term in archival formats under OAIS (ISO 14721). The storage is ISO 27001 certified.
Social media and websites
Automatic collection of posts, comments and web pages – searchable and preserved in context.
Disclosure and confidentiality
Find, assess and disclose records quickly and correctly.
Information management plan
Connect the plan to the system, so the right records are kept and the rest are disposed of with guidance.
Export and integration
Deliver SIP packages to your final archive via FTP, Azure Blob Storage or REST API – automatically or manually.
Sign in the way you already do
Staff sign in the way your organisation already works, and FortDocs follows your requirements for secure sign-in.
Federated login (SSO)
Single sign-on with your usual work account in Microsoft 365 (Entra ID) or Google Workspace – enter your work email and you are taken to your own login. Skolfederation on request.
Multi-factor authentication (MFA)
Signing in with email always requires multi-factor. With a work account, your organisation’s own rules in Microsoft or Google apply.
BankID
Sign in with BankID, which is two-factor in itself. You choose whether BankID is required of everyone or optional for each user.
Services from Eplicta
FortDocs is part of Eplicta. More than 150 public authorities already use Eplicta’s services to collect, preserve and deliver digital information.
Legal deposit as a complete service
Eplicta collects, selects, tags and delivers your legal deposit material to the National Library of Sweden.
Social media archiving
Preserve your organisation’s accounts with posts, comments and reactions.
Get started
Email [email protected] or call +46 8 525 009 03, and we will show how FortDocs works for your organisation.