The most modern registry system on the market
FortDocs is not just a solution for handling data; it is a whole ecosystem for collecting, managing and archiving digital information.
Schools and public authorities face high demands for transparency, GDPR and efficient administration – often with a small organisation behind them. FortDocs is the registry system that gives the authority or school full control over cases and documents, at a cost that fits your budget.
Secure document management for your organisation
An authority or school holds sensitive information about pupils, guardians and staff – from pupil files and reported incidents to contracts and board decisions.
FortDocs structures the whole information flow in one system with clear traceability, access control and secure storage under GDPR. Every record, comment and decision is logged automatically, which makes it easy to show correct handling during an inspection by the Swedish Schools Inspectorate or when a guardian asks.
The result is an organisation that feels safe both for the staff who handle the cases and for the families who trust you.
Get started right away – without heavy IT projects
Many authorities and schools have no large IT department, so simplicity is essential. FortDocs is quick to implement, whether the authority or school chooses the cloud or an on-premises installation, and the interface is built to feel obvious from day one. A new head teacher, a new administrator or a substitute in pupil health – everyone gets started without long training or complicated manuals. That means you can quickly leave loose Excel lists, emailed documents and manual routines behind, and spend the time on what actually makes a difference: the pupils and the teaching.
An affordable registry system that fits your budget
An authority or school often runs on tighter margins than larger organisations, and every investment has to be justified. By running FortDocs as a shared cloud service for many customers at once, Eplicta keeps operating costs down – a saving we pass on to you. You get a complete case and document management system at a price that is hard to match among comparable solutions, without compromising on security, functionality or support.
That makes FortDocs a natural choice for authorities and school groups that want a modern registry system without it costing a fortune.
A scalable platform that grows with your organisation
Does your authority or school run a single unit today but plan to grow into a group with several units tomorrow? FortDocs is built to scale with the organisation. The system works as a hub where head teachers, school providers and administrators get one overview of every case, while workflows are automated and manual double work disappears. If you need more later – for example disposal of records, more insight for the board or a register of appointments – it is available as an add-on. You invest in a solution that develops at the same pace as your organisation.
Flexibility and scalability for all organisations
Whether you represent a small agency or a large organisation with complex needs, FortDocs is built to grow with you. The system’s scalability means it can handle everything from small amounts of data to extensive digital archives with millions of files. It is also flexible enough to integrate with existing archive systems, which minimises the need for costly changes or long implementation processes.
World-class security
In an era where cyber threats are becoming increasingly sophisticated, security is an absolute priority. FortDocs offers robust safeguards to ensure that your data remains intact and confidential. With encryption, strict access controls and continuous monitoring, you can trust that sensitive information is safe from unauthorised access.
In addition, the system is designed to meet the highest regulatory requirements, making it a safe choice for organisations that handle sensitive or confidential information.
The security of the data storage is ISO 27001 certified.
Connect your systems and AI tools
FortDocs is built to be connected. Your other systems can hand records straight to the registry, so nothing is registered twice, and AI tools can work with your cases without anyone copying information by hand.
REST API
Everything you do in FortDocs can also be done through the REST API: register cases and records, search, and read history. The API uses the same permissions as the app, with an API key for each organisation.
MCP for AI tools
With MCP (Model Context Protocol), AI tools such as Claude connect straight to FortDocs. They can search your cases and read status, registration numbers and deadlines – but only what the API key is allowed to see.
REST API and MCP are included in Pro.
Why choose FortDocs?
FortDocs stands out in several ways. It offers an unbeatable combination of features – from real-time social media capture to long-term, future-proof storage under international standards.
FortDocs combines modern technology with ease of use, making it accessible to both technical experts and beginners.
FortDocs is developed by Eplicta. More than 150 public authorities use Eplicta’s services today. By choosing Eplicta, you can be confident that your digital communication and information is correctly archived and becomes part of the cultural heritage of the future.
Future-proof case management with FortDocs
FortDocs is a reliable solution for organisations that need modern case management. With FortDocs you maintain transparency and information integrity, preserve digital evidence and meet the legal and regulatory requirements for a registry.
FortDocs is a tool that not only solves today’s problems, but is also prepared for tomorrow’s challenges.
Contact us today and discover why FortDocs is the best choice.